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Organizing and formatting footnotes in a document can be crucial for citing sources and providing additional context without disrupting the main text flow. Learn how to use Microsoft Word to easily insert footnotes in your document with this guide.
How to Insert Footnotes in Word
Follow these steps to insert footnotes in versions of Microsoft Word such as Word for Microsoft 365, Word 2021, Word 2019, and older versions:
Step 1: Choose the location for your footnote in the document and click on it.
Step 2: Select the References tab from the ribbon menu.
Step 3: Click on Insert Footnote.
Step 4: Type your footnote in the provided space at the end of the page.
Step 5: Double-click the number before the note to return to the main text.
Viewing or printing the document will display footnotes near the related page numbers.
Insert Footnotes in Word Using Keyboard Shortcut
For efficient footnote insertion, use the following keyboard shortcut:
Step 1: Click on the preferred footnote location.
Step 2: Press Alt + Ctrl + F.
Step 3: Type the footnote at the end of the page and return to text by double-clicking the footnote number.
How to Insert a Footer in Word
Footers in Word provide consistent information across all document pages. To add a footer:
Click Insert then Footer. Enter desired text, press Esc or close the header/footer settings to save.
Edit existing footers by double-clicking on them.
Footnotes enhance document readability and referencing. Supplement this feature with tools like creating a table of contents, bibliography, or inserting hyperlinks in your Word document.
