How to embed a video in PowerPoint

We all know that Microsoft’s PowerPoint software has been a presentations staple for a few decades now. Whether you used it in school or for work, there’s always something new to learn about this classic platform.

Even if you are familiar with PowerPoint, did you know that you can embed videos in your presentations?

Custom animations and fancy fonts can only entertain your audience for so long. Incorporating a short YouTube clip can add a refreshing break from text-heavy slides. In this guide, we will show you how to add videos to PowerPoint slides and address common FAQs on this topic.

How to Embed a YouTube Video into PowerPoint

Step 1: Go to the slide where you want to embed a YouTube video and click on the desired area, such as the title header or the main body of text.

Step 2: Click on the Insert tab at the top, select the Video icon, and choose Online Video from the drop-down list.

If you are using PowerPoint 2019 or newer, you can simply insert online videos from YouTube by copying and pasting the video URL onto a slide. If you have an older version, consider downloading the latest PowerPoint version.

Step 3: Open the video on YouTube, click on Share, then Embed, and copy the Embed Code.

Step 4: Paste the copied code into your PowerPoint presentation in the designated field and press Enter.

How to Customize the Embedded YouTube Video

Step 1: Adjust playback settings by clicking on the Playback tab.

Step 2: Right-click on the video frame, select Format Video, and customize additional video settings.

How to Insert a Video File Directly into PowerPoint

If you prefer embedding a video from a file stored on your system, Microsoft offers a straightforward option for this.

Step 1: Choose the desired location for the video file, click on the Insert tab, and select the Video icon. Then click on Video on My PC.

Step 2: Locate and select the video file you want to insert, then double-click it or use the open button. The video will be embedded with its own media player in the PowerPoint presentation.

Remember to save both the PowerPoint and video files together if you plan to use an external system for the presentation to ensure smooth playback.

How to Get a YouTube Video to Automatically Play on PowerPoint

To make a video play automatically when the slide is presented, ensure that your slideshow is in the Normal view. Click on the video, then go to Playback > Start > Automatically.

You can also set up Play in Click Sequence to play a slide’s YouTube video when a specific key is pressed to advance to the next slide.

Why Isn’t My Embedded Video Playing in PowerPoint

If your embedded YouTube video is not playing, check if the video format is compatible with PowerPoint (MP4, AVI, WMV). Use conversion tools like HandBrake if needed. Also, ensure that the device running PowerPoint is connected to the internet if you are playing an embedded YouTube video.

Adding video to your PowerPoint presentations can enhance your storytelling and engage your audience. Remember to use video strategically to complement your presentation effectively. If you’re unsure about using video, consider adding audio to your PowerPoint instead.